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Guidelines for Poster Submission & Presentations at ARNOVA Conference

 

For Poster Presentation Proposals you will need:

         1.   Your required information as the proposer/author, which includes:

                 First & Last Name      Affiliation      Phone #       E-mail Address

         2.   The same required information for any co-authors

         3.   The title of the poster 20 word limit.  Your title can NOT be all capitals or all lower-case.

         4.   The abstract of the poster (100 words or less)

         5.   The narrative description (1000 words or less, including references)  

         Please organize the narrative description using the section headings under "Content for  Presentations" below (rationale, aims &    objectives, methodology, findings, references) .                The "pitch" is not needed for poster proposal submission.

         6.   Three keywords that can be used to index your poster

 

All posters will be displayed on Thursday, November 15th  from 8:00 a.m. – 9:00 a.m.  

 

Conference attendees will be encouraged to examine the posters and talk with the presenters.  Note: There is group appointed to look at all the posters, and a “Best Poster Award” is given at the Conference every year.  We ask presenters be at their posters during the scheduled 8 -9 am Poster Session time.  Posters must be taken down by 3 p.m. on Thursday.  Posters left after that will be discarded.

 

Content for Presentations -- We suggest that the poster presentations be structured into the following section headings:

  • Rationale & Background: Place in context the background of your work
  • Aims & Objectives: Define clearly the stated aims and objectives
  • Methodology: Describe the process involved in carrying out the research or in developing your ideas
  • Findings: A brief synopsis of the overall findings/implications
  • Key References: Ensure that all sources in the presentation are clearly referenced
  • Pitch: Prepare a brief one minute summary of your work in order to engage viewers in conversation, and a handout  -- no longer than two pages -- with key points and contact information 

Preparation of the Actual Posters -- Our goal is to be flexible regarding the poster guidelines, yet at the same time make sure that the posters will be attractive and easy to read. Posters should be NO MORE THAN 4 feet x 4 feet (or 122 cm x 122 cm) in size. Make sure that the font is large enough to be legible from a distance of at least 2-3 feet. We also suggest using graphics to help break up text and attract interest. Diagrams, photographs, pie/bar charts, line graphs, maps, etc. are welcome and may be presented in color or black and white. When planning your poster, please remember to allow room for the author's name and the title of the presentation at the top of each board and some space around the edges.

 

Setting Up / How and When  --  Materials for affixing your poster to the stand on which it will be presented will be supplied by ARNOVA.  Do not use any other adhesive.  Each poster presenter will be responsible for attaching his/her own poster to the designated board and for removing it at the end of the session.  No liability can be taken for loss or damage to the material.

 

Please plan on setting up your poster either  Wednesday evening from 5:30 – 6:30 p.m. or Thurday morning from 7 – 7:30 a.m.   Supplies to hang your posters will be located at the Registration Desk. Please plan to have your poster displayed by 7:30 am.  

 

A Reminder that you do not need to be a member of ARNOVA to submit a poster, but you must be an ARNOVA member to present and attend the conference.

 

All accepted presenters are expected to join ARNOVA and pay the conference registration fee. Check the ARNOVA website (www.arnova.org) for current membership rates. 

 

Questions:  Contact Mary Kate Myers, Meeting Manager, mkmyers@arnova.org 

 

 

 

 

 

 

 

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